Operations Specialist

Indianapolis, IN
Full Time
Business Operations
Mid Level

Do you want the opportunity to make an impact, while being the central hub for a strong team, at a company with an outstanding reputation in the community? Are you known for your ability to be adaptable and manage operations effectively? If so – this may be an opportunity for you!  

Our client, Greiner Brothers, on the east side of Indianapolis, was founded nearly 60 years ago and built on principles to provide the highest quality services, installation and engineering of mechanical systems. They are seeking an Operations Specialist that will be an integral part of their talented team at Peine Engineering.  

The Perks of Joining the Team:

  • Paid time off and paid holidays
  • 100% employer-paid employee health coverage
  • Generous employer-funded 401(k) and annual profit sharing
  • Competitive salary starting at $60,000, based on experience
As the Operations Specialist, you’ll play a key role in both administrative and operational functions. Your responsibilities will include:
  • Overseeing service call reporting, invoicing, and past-due statements to ensure timely client communication
  • Managing vehicle and refrigerant tracking programs, including fleet maintenance and compliance documentation
  • Supporting financial operations including payroll, accounts payable/receivable, electronic payments, and year-end accounting preparations
  • Coordinating vendor relationships and maintaining accurate customer safety, warranty, and compliance records
  • Handling employee documentation and maintaining customer/vendor records in the accounting system
  • Ensuring quality assurance through document control, PO management, and service contract tracking
What We’re Looking For:
  • A self-motivated, dependable professional who can work independently and collaborate effectively across teams
  • Strong organizational skills with the ability to manage multiple priorities and meet deadlines
  • Working knowledge of financial operations, including GAAP accounting principles, payroll, taxes, and AP/AR, is preferred
  • Proficiency in Microsoft Office Suite and Adobe products
  • Familiarity with the construction or HVAC industry, and experience with business licensing or permitting, is a plus

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